Objective:

To secure Google Meet against unauthorized access, link leakage, or inappropriate participant behavior — and ensure meetings are safe, internal, and compliant.

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PART 1: ADMIN CHECKLIST & CONFIGURATION (Google Admin Console)

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1. Restrict Who Can Join Meetings

Path:
Admin Console → Apps → Google Workspace → Google Meet → Meet Settings → Video Calling

Steps:

• Enable: Only users in your organization can start meetings.
• Restrict meetings so only participants from your domain can join automatically.
• Require external participants to knock and be admitted manually by the host.

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2. Control Meeting Creation

Path:
Admin Console → Apps → Google Workspace → Calendar → Sharing Settings

Steps:

• Allow only certain organizational units (OUs) or roles (like Managers/Admins) to create external meetings.
• Disable creating meetings with external guests unless approved.

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3. Force Host Controls to be Enabled by Default

Path:
Admin Console → Apps → Google Workspace → Google Meet → Meet Settings → Host Management

Steps:

• Enable Host Management for all meetings.
• Require host approval for:
  • Joining before host
  • Chat
  • Screen sharing
  • Muting participants
  • Removing participants
• Default host controls should auto-apply when meetings are created.

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4. Disable Anonymous Participants

Path:
Admin Console → Apps → Google Workspace → Google Meet → Meet Safety Settings

Steps:

• Disable: “Let users join meetings without a Google Account”.
• This prevents anonymous users from joining without logging in.

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5. Disable Recording for Non-Admins (Optional)

Path:
Admin Console → Google Meet → Meet Settings → Recording

Steps:

• Disable recording or allow it only for trusted teams (e.g., leadership, HR).
• Recorded meetings are stored in Drive — so review Drive permissions as well.

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6. Use DLP for Google Meet Chat (Beta/Enterprise Plus)

Path:
Admin Console → Security → Data Protection → DLP Rules

Steps:

• Monitor chat messages during meetings (if allowed).
• Apply policies to detect sensitive information (e.g., phone numbers, credit card data).

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7. Enable Logging and Monitoring

Path:
Admin Console → Reporting → Audit → Google Meet Log Events

Steps:

• Track:
  • Who created the meeting
  • Who joined (and from where)
  • Duration
• Set alerts for meetings with too many external users or late-night scheduling.

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PART 2: USER BEST PRACTICES & SECURITY AWARENESS

Best Practice	Description
Never share meeting links publicly	Always send via calendar invites or secure internal tools
Use host controls	Always enable them to control chat, screen share, etc.
Admit participants manually	Especially important when external guests are allowed
Remove unknown participants immediately	And report to IT if suspicious
End meetings properly	Hosts should always be the last to leave
Avoid sharing sensitive data in Meet chat	Chat is stored in logs and could be accessible later
Join meetings from secure networks/devices	No personal devices or public Wi-Fi

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PART 3: QUICK SECURITY CONFIGURATION CHECKLIST (Summary Table)

Security Measure	Status
Only internal users can join without approval
External guests must knock & be approved
Anonymous (non-Google) access disabled
Host management controls auto-enabled
Meeting recording restricted
Audit logs and alerts configured
Meeting creation restricted by role
DLP rules for chat (if needed)

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Bonus Tips

• Rotate meeting links for recurring meetings if any unauthorized user gains access.
• Enable 2FA (2-Step Verification) for all employees to prevent unauthorized login.
• Use Google Groups or Calendar Events for invite-only meetings — avoids link leakage.
• Add banners or disclaimers in meetings about privacy and sharing rules (especially if recording is on).